TREDYFFRIN TOWNSHIP LIBRARIES MEETING ROOM POLICIES

Application for use of a meeting room shall be submitted for approval to the Library Director. Reservations will be accepted up to six months in advance.

Hourly rental fees for reserved use of the meeting rooms by a non profit organization are as follows:
a. Conference Room $10.00/hour
b. Small Meeting Room $10.00/hour
c. Large Meeting Room $20.00/hour

Hourly rental fees for use of the meeting rooms by a for-profit organization are as follows:
a. Conference Room $30.00/hour
b. Small Meeting Room $30.00/hour
c. Large Meeting Room $50.00/hour

In order to make the facilities widely available to the community, regular use of the Libraries’ meeting rooms is subject to approval by the Board of Trustees.

In scheduling use of the rooms, preference shall be given to Library programs.

The meeting rooms will be available during normal Library hours. Groups using the meeting rooms in the evening must exit the building by library closing time.

No admission charge for a program or meeting shall be made by any group except by special review and approval of the Board of Trustees.

The Library reserves the right to limit the use of these rooms to those organizations whose activities will in no way interfere with normal Library operations. Preference is given to meetings which are open to the public.

Attendance at meetings is limited to 100 persons in the “Large Meeting Room,” 20 persons in the “Conference Room” and 25 persons in Paoli Library’s “Meeting Room.”

Groups planning meetings at Tredyffrin Public Library with attendance by more than 25 persons are requested to use the lower level parking lot west of the Library on Upper Gulph Road in order to leave parking space for regular Library users.

Use of the Library kitchen will be allowed for light refreshments only. Groups should bring their own serving dishes and coffee-making equipment.

Groups are responsible for setting up the room in advance of their meeting. The Library has a selection of equipment available for use in the meeting rooms. A list is appended below.

Alcoholic beverages are permitted only with the written prior approval of the Tredyffrin Township Manager.

Tutors and students may use the meeting rooms or conference room on a first-come, first-served basis if no other groups or individuals have reserved the room.

The Library Trustees reserve the right to revoke permission to use the meeting rooms.

Any group holding meetings assumes responsibility for damage to Library property and for leaving the facilities in good order. Damage must be reported to the Library Director.

Any individual making application in his or her own name or in an organization's name for use of a meeting room will be responsible for the meeting room and the conduct of the persons attending the meeting.

Tredyffrin Public Library, Paoli Library, their employees and agents, the Board of Trustees of the Tredyffrin Township Libraries and its members, and the Township of Tredyffrin shall not be liable to any group, organization, or person attending a meeting in the library. Such group, organization or person, jointly and severally, hereby agrees to, and shall, indemnify and hold harmless the Tredyffrin Public Library and Paoli Library and their members, and the Township of Tredyffrin from any and all claims, suits, damages, losses or injuries which they can sustain, or are alleged to have sustained, while using a meeting room, including, without limitation, use of a meeting room, kitchen, rest room facilities and means of egress and ingress to the to the Library buildings and the meeting rooms.

• A television set with 32-inch screen
• VCR and DVD player
• Whiteboard and easel
• Pull-down projection screen

• Pull-down projection screen